<pre>
-------------------------------------------------------------------------------------
The exact majority needed is up for discussion: 2/3rd majority is just a stake
-in the ground. Also, I think the differentiation between active and inactive
-leadership team members is a little clumsy and may not be necessary (see discussion
-below).
+in the ground. However, the examples below show that this seems to be a sensible
+approach to decision making.
-------------------------------------------------------------------------------------
</pre>
-<p>Decisions (also called Resolutions) require a <b>2/3rd</b> majority amongst
- active leadership team members. If a leadership team member has been
- inactive for more than two months (i.e. the member has not engaged
- with the community or leadership team for two months or more), the
- team member is not considered to be part of the leadership team.
- This avoids paralysis within the leadership team, if leadership team
- members dissappear.</p>
+<p>Decisions (also called Resolutions) require a <b>2/3rd</b> majority
+ amongst active leadership team members in favour of a proposal. The
+ tallying of votes follows the rules outlined below. Note that a minimum of
+ 3 leadership team members is needed for a <a href="#exceptional-circumstances">
+ leadership team to function</a>.</p>
<p>Leadership team decisions normally have to be made actively: in other
words each team member has to cast a vote <b>explicitly</b> expressing
their opinion. The only exception are face-2-face or on-line meetings
for decision on a resolution and asks for objections. This allows to
conduct meetings more quickly.</p>
<p><u>Passed/Failed Resolutions:</u></p>
+<p>Voting is conducted in line with the following rules:</p>
<ul>
- <li>TODO</li>
+ <li>Project leadership team members vote for (<b>+1</b>) or against
+ (<b>-1</b>) a resolution. There is no differentiation between <b>+1</b>/
+ <b>+2</b> and <b>-1</b>/<b>-2</b>: in other words a <b>+2</b> is counted
+ as a vote for, a <b>-2</b> as a vote against the resolution. The number of
+ votes for and against a resolution is called <b>active vote</b>. <b>0</b>
+ votes <b>are not counted</b> as an active vote.
+ </li>
+ <li>A <b>quorum of more than 50% of active votes</b> is required for a
+ resolution to pass. In other words, if the leadership team has 7 members, at
+ least 4 active votes are required for a resolution to pass.</li>
+ <li>The resolution passes, if a 2/3 majority of active votes is in favour of
+ it. The table below maps active votes against votes needed to pass:
+ <table>
+ <tr>
+ <th width="175px" align="left">Active Votes</th>
+ <td width="25px">10</td>
+ <td width="25px">9</td>
+ <td width="25px">8</td>
+ <td width="25px">7</td>
+ <td width="25px">6</td>
+ <td width="25px">5</td>
+ <td width="25px">4</td>
+ <td width="25px">3</td>
+ <td width="25px">2</td>
+ </tr>
+ <tr>
+ <th align="left">+1 votes needed to pass</th>
+ <td>7</td>
+ <td>6</td>
+ <td>6</td>
+ <td>5</td>
+ <td>4</td>
+ <td>4</td>
+ <td>3</td>
+ <td>2</td>
+ <td>2</td>
+ </tr>
+ </table>
+ </li>
</ul>
<pre>
-------------------------------------------------------------------------------------
-We should discuss the exact mechanism by which we tally the votes
+This comment section contains some examples that have influenced the section above.
Let me express this as an algorithm.
<li>A codeline</li>
<li>A sub-project or team portal on Xenproject.org (in an area separate
from mature projects)</li>
- <li>A wiki page on <a href="http://wiki.xenproject.org">wiki.xenproject.org</a> (this is expected to be maintained by the project lead)</li>
+ <li>A wiki page on <a href="http://wiki.xenproject.org">wiki.xenproject.org</a>
+ (this is expected to be maintained by the project lead)</li>
</ul>
<h3>Incubating a Project</h3>
<p>The purpose of the incubation phase is for a project to show that it
from an archived projects section on Xenproject.org</li>
<li>The project's wiki pages will be tagged as <strong>archived</strong>.
A project may be completed (i.e. it has achieved its goals and/or
- fulfilled its charter) in which case it is tagged as <strong>completed</strong> and <strong>archived</strong>.</li>
+ fulfilled its charter) in which case it is tagged as <strong>completed</strong>
+ and <strong>archived</strong>.</li>
<li>The project or team portal on Xenproject.org will be moved into an
- <strong>Archive</strong> section. We may have a <strong>Completed</strong> section within the <strong>Archive</strong> section.</li>
+ <strong>Archive</strong> section. We may have a <strong>Completed</strong>
+ section within the <strong>Archive</strong> section.</li>
</ul>
<p>In cases where the project has delivered code into other sub-projects
hosted on Xenproject.org, the code will be</p>
have to) remove the code in a subsequent release (it should however
give users sufficient time to adapt)</li>
</ul>
+<p>
+ <a id="exceptional-circumstances"> </a>
+</p>
<h3>Exceptional Circumstances</h3>
<h4>Incubation Projects without Project Lead</h4>
<p>Projects which lose their project lead during the incubation phase, and
</ul>
</li>
<li><strong>v2.1 May 2016:</strong> Clarify Committer Elections
- as per this <a href="http://lists.xenproject.org/archives/html/xen-devel/2016-05/msg00801.html">discussion</a> and <a href="http://lists.xenproject.org/archives/html/xen-devel/2016-05/msg01614.html">vote</a></li>
+ as per this <a href="http://lists.xenproject.org/archives/html/xen-devel/2016-05/msg00801.html">discussion</a>
+ and <a href="http://lists.xenproject.org/archives/html/xen-devel/2016-05/msg01614.html">vote</a></li>
<li><strong>v2.0 May 2012:</strong> Changes to reflect transition from
xen.org to xenproject.org
<ul>
<li>Refer to sub-projects and teams instead of projects where appropriate</li>
</ul>
</li>
- <li><strong><a href="index.php?option=com_content&view=archive&year=2013&month=3">v1.2</a> May 2012:</strong> Minor changes
+ <li><strong><a href="index.php?option=com_content&view=archive&year=2013&month=3">v1.2</a> May 2012:</strong>
+ Minor changes
<ul>
<li>Fixed typo and ambiguity in the role of Project Lead.</li>
<li>Added section on Conflict Resolution.</li>